Health Center

Campus Health Center at The Colorado Springs School

LOCATION	HOURS
Lewis B. Maytag Dining Hall (Upper Level)	8:15 a.m. – 3:30 p.m.

2025-2026 School Year

A Message from Dr. Melissa Hocate:

As we prepare for a healthy and successful school year, we kindly ask for your support in ensuring all student health records are up to date. Please take note of the following important reminders:

✅ Annual Physical Exams
All students are required to submit an updated annual physical exam. This helps us support your child’s well-being and ensure they are ready for the school year.

💉 Vaccination Records for New Students
If your child is new to our school, please provide a complete and current vaccination record as part of their enrollment documentation. There are 5 school required vaccinations which are only part of all vaccinations available to children which are generally complete by the age of 6 with TDaP booster before entry into middle school.

FACTS Medical Information Log in to your student’s FACTS portal and ensure that all medical and health information is current. This includes:

Any medical conditions or allergies

Prescription medications your student is currently taking

Permission for the school to administer over-the-counter medications

💊 Medication Policy
For the safety of all students, any medication that will be taken on campus must be discussed with the Health Coordinator in advance. A waiver and contract will be required for approved self-carried/self-administered medications after discussing with the Health Coordinator. This includes prescription and over-the-counter medications.

Upper School Student Athletes
In accordance with CHSAA (Colorado High School Activities Association) guidelines, all students who plan to participate in any school sport during the academic year must have page 4 of a completed CHSAA waiver on file with the Athletic Director.

👉 Only page 4 of the CHSAA waiver needs to be submitted, found here.

While pages 1–3 may be used by a physician for the student’s physical exam, we strongly prefer that families use the CSS Annual Physical Exam Form, which can be found here.

📞 Questions or Concerns?
I am available by phone at (719) 434-3506, or email at mhocate@css.org to discuss any health-related concerns you may have about your child. Your partnership is essential in keeping our school community safe and healthy.

Thank you for your attention and cooperation!

Dr. Melissa Hocate, Health Coordinator

Email: mhocate@css.org or call (719) 434-3506

Medical and Health Information and Mandatory Forms:

To comply with State and local regulations, The Colorado Springs School must maintain each student's current health and immunization records. Forms and documents will be accepted in the Trianon Building Business Office.

School and sports physicals are required to be current for a 12-month period. Students must have a current physical exam form and an immunization certificate on file in the Infirmary. This is required before the first day of school each year to attend classes and participate in sports.

Forms may be submitted in person or by mail (Attn: Infirmary). Or email, Sent to: Campus Health Coordinator

Mandatory medical and health records can be found below. Using your login credentials, guardians are responsible for completing their child's medical paperwork. The following forms may require a physician’s signature and must be submitted to the Health Center before the school begins.

Annual Physical Exam Form (K-12th Only) This form is good for 365 days from the date of the last physical.
Annual Physical Exam Form (PreK Only) This form is good for 365 days from the date of the last physical.
School Required Immunizations: Required immunizations for the school year are mandated by Colorado state law. Learn more here for information/resources, including Child Care Immunization Chart & Certificate of Immunizations: Read Here
- Colorado law requires students who attend a licensed childcare, preschool, or Head Start program to be vaccinated against many of the diseases vaccines can prevent. Your student must be vaccinated against: diphtheria, tetanus & pertussis (DTaP, DTP), polio (IPV), measles, mumps, rubella (MMR), hepatitis B (HepB) Haemophilus influenza type b (Hib), pneumococcal (PCV), varicella (chickenpox)
Permission to Treat: Login in to your FACTS account, a completed form must be on record. (listed under Web Forms, then Over-the-Counter Medications Form). Certain over-the-counter medications can be offered to students to alleviate certain symptoms on and off campus if this form is completed.

Optional Medical Forms (as necessary):

On-Campus: Permission to Medicate Form

If your child needs physician-prescribed medication on campus, the Campus Health Coordinator can coordinate the administration of that medication during the school day. Please complete and submit this form:

Permission to Medicate Form

Off-Campus: Permission to Medicate Form

When students are traveling on a school trip medications need to be dispensed under supervision age depending. A completed form must be submitted prior to trip based on the age of the child. This includes any Experiential Education trips (i.e. Fall Adventure or Colorado Expedition, Seminars, ECS, Fall Adventure or Colorado Expedition). The Campus Health Center will collect the medication prior to the trip. Please complete the applicable forms for the age of your student:

Updating Student Medical Information

To update and submit the Student Medical forms, Care Plans, and/or Over-the-Counter Medications form on file, please contact the Infirmary at (719) 434-3506. Forms will be accepted after July 15th, either in-person or by mail (attn: Infirmary). Or via Email to Dr. Hocate

ATHLETICS: CHSAA - REQUIRED MEDICAL FORMS (UPPER SCHOOL ONLY)

CSS is a member of CHSAA (Colorado High School Activities Association), and as a member, requires page 4 of the PPE form (see below). While we can accept the complete CHSAA form as documentation of the required annual physical, the K-12 physical form (linked above) is preferred.

CSS will require the PPE Medical Eligibility Form (page 4 only):