COVID-19 Protocols

FAQs: Start of School COVID-19 Campus Mitigation Protocols (2021-2022)

*All guidelines & protocols herein are subject to change
Updated August 26, 2021


Masks

Are students, faculty, staff and parents required to wear a mask?
What if my child is under the age of 12?

Are students, faculty, staff and parents required to wear a mask?

Masks will continue to be a fundamental part of the CSS school day, as we look to uphold mitigation measures aimed at keeping our community of students, parents, faculty and staff healthy. Masks will be worn in areas where mitigation measures are limited. We recommend a quick-release lanyard for your child’s mask. Each parent has the autonomy to personally require that their child wear a mask at all times throughout the school day. Faculty and staff will determine mask breaks when appropriate and when within mitigating circumstances.

Mask-up Icon

As such, each member of the CSS community should have a mask on-hand at all times. Teachers and students should make masking up a best practice. We reserve the right to assess and request that a mask be worn in the following situations:

  • Whenever mitigation measures are unable to be implemented

  • Close proximity activities (a distance of 3-feet or less)

  • Experiential, off-campus travel

  • Seasonal times (e.g., for a two week-period following the conclusion of the School’s planned Thanksgiving, Winter and Spring Breaks)

  • High community incidence of COVID (internally or externally) and rising trend of transmission

  • Various indoor events and assemblies
    • Each event or assembly during which a mask is requested will be advertised using the icon seen here.

What if my child is under the age of 12?

Preserving in-person learning and keeping our students healthy is paramount. Masks will be a fundamental part of the school day. Each parent has the autonomy to personally require that their child wear a mask at all times throughout the school day. When and where mitigation measures are limited, all students, faculty and staff must wear a mask. However, when we have optimal mitigation measures in place students (unless otherwise specified by a parent or guardian) faculty, and staff will have the choice to be unmasked.

Health & Safety Protocols

What are the mitigation measures in place at CSS?
If I, or someone within my family, contracts COVID-19, what should I do?
Are visitors allowed on campus?
Are COVID-19 vaccinations required?
How will the school record students with COVID-19 vaccinations?
How long must my student quarantine if exposed to COVID-19?
As a parent, how can I help?

What are the mitigation measures in place at CSS?

For the prioritization of successful, in-person learning, the CSS community will continue to layer the following mitigation measures:

  • The School’s Daily Health Screening form must be submitted by 7:30 a.m. each weekday. Temperature checks will not be administered during drop-off.
    • Parents and students will be asked to monitor student’s health by conducting a Daily Health Screening at home prior to arriving at school. Again, temperature checks will no longer be taken on campus at the start of the school day. The Daily Health Screening should be performed and submitted daily, prior to arrival on campus, to help screen for COVID-related symptoms and provide data for accurate monitoring of illness on campus. Students experiencing COVID-like symptoms should be kept home, consult their pediatrician, and be tested for COVID-19, where appropriate.

  • Social Distancing (3 feet or greater where possible)

  • Mask-Wearing

  • Disinfection

  • Hand-hygiene

  • Respiratory Etiquette

  • Ventilation (e.g., classroom windows and doors open)

  • Contact Tracing

The criteria and procedural steps for isolating, quarantining and/or pivoting to e-learning are outlined in the following communications provided by the CDPHE.

If I, or someone within my family, contracts COVID-19, what should I do?

Notify CSS Health Coordinator Dr. Melissa Hocate immediately for contact tracing purposes in conjunction with the Department of Public Health & Environment.

Are visitors allowed on campus?

Long-term (15-minutes or more) campus visitors are permitted within buildings, by appointment only. Any visitor who will be in any CSS building for a duration of 15-minutes or more, must complete the Daily Health Screening prior to arriving on campus, sign-in and sign-out with Ann Runte in the Trianon Front Office, and wear a mask at all times for the purposes of reduced exposure and contact tracing efforts.

Are COVID-19 vaccinations required?

Students 12 and older are strongly encouraged to be vaccinated.

How will the school record students with COVID-19 vaccinations?

Vaccination status is being recorded by Infirmary Coordinator Ann Runte. Per the CDPHE, if schools are able to prove that 70 percent of their student population (per building) has been vaccinated, mandatory quarantine requirements will be eliminated or lessened. To voluntarily share your child’s COVID-19 vaccination status with the School, please submit an updated Colorado Certificate of Immunization form via the FACTS Family Portal.

How long must my student quarantine if exposed to COVID-19?

The quarantine timeline for an unvaccinated individual is subject to guidelines provided by the CDPHE. Vaccinated individuals who were exposed to COVID, but who do not experience symptoms will not be required to quarantine. Vaccinated individuals who develop symptoms of COVID must undergo a COVID-19 test.

As a parent, how can I help?

Parents can help CSS preserve in-person learning and help the school community remain healthy by doing the following:

  • Talk with your child(ren) regarding the importance of doing their part to adhere to mitigation protocols.

  • Keep your child(ren) home if they are ill.

  • Accurately and promptly complete the Daily Health Screening form.

  • Voluntarily share your child(ren)’s vaccination and health history with the Infirmary Coordinator via the Colorado Certificate of Immunization form shared above.

  • Send your child(ren) to school with a mask.

  • Provide a firm example of your support of CSS mitigation protocols.

Transportation

Will transportation services be offered?
How will drop off and pick up take place?

Will transportation services be offered?

Yes, transportation services will be offered. Daily routes are determined based on ridership and availability. Per guidelines, masks will be required at all times while using any method of school transportation. To reduce exposure, siblings will be seated together and students will be encouraged to remain socially distant (3-feet apart or more), where possible. Carpooling amongst families is encouraged. For more information on transportation, please visit the Transportation page.

How will drop off and pick up take place?

All parents/guardians will use carline drop-off and pick-up procedures. Maps of carline flow and assigned ingress and egress can be found here. In order to effectively preserve in-person learning, parents are requested to remain outdoors and to not walk their children into any campus buildings. Students should be prepared to independently carry their own items (e.g. backpacks, lunches, band instruments, etc.) into the building(s).

Personal Travel Recommendations

Should my family quarantine before returning to school after traveling?
As an international student, can I get vaccinated in the U.S.?
As an international student, am I required to quarantine upon my arrival in the U.S.?

Should my family quarantine before returning to school after traveling?

Families are not required to quarantine nor to provide a negative COVID test following return from domestic travel. When traveling internationally, the CSS community should adhere to CDC guidelines. Upon returning to the U.S., a voluntary five-day quarantine or provided documentation demonstrating a negative COVID test is strongly suggested, but not required for the continuation of in-person learning. Please be mindful that the incubation period for COVID-19 is between three- to five-days when scheduling international travel. Please consult with the CSS Health Coordinator Dr. Melissa Hocate, or your personal physician, for advice surrounding international travel.

As an international student, can I get vaccinated in the U.S.?

For international students, vaccinations are available in the United States. Please consult with CSS Health Coordinator Dr. Melissa Hocate for information on vaccine availability and locations.

As an international student, am I required to quarantine upon my arrival in the U.S.?

International students are required to quarantine between seven- to 10 days depending on whether a negative COVID test has also been produced by the international student.

Extended Care

Will the school still offer extended hours before and after school?

Will the school still offer extended hours before and after school?

COMING SOON! We will be re-introducing Extended Care under the following guidelines this academic year. Fees and sign-up information for Morning and Afternoon Extended Care can be found online here. Stay tuned for more information.

  • PreK–5th Grade Morning Extended Care will be offered from 7:00–7:45 a.m. Buildings will not open early for Middle or Upper School students. For all others, carline drop-off procedures will begin at 7:45 a.m. Parents are asked to adhere to the ingress and egress instructions found here.

  • PreK–5th Grade Afternoon Extended Care will be offered from 3:15–5:30 p.m. For all others, carline pick-up procedures will begin at 3:15 p.m. Parents are asked to adhere to the ingress and egress instructions found here.

  • Middle School Homework Heaven will be held from 3:30– 5:30 p.m. in the Library.

Classroom / Learning Structure

Will my student be cohorted in a smaller group?
Will lockers / cubbies be made available to students?
When might my child be required to wear a mask while in class?
Will Experiential Education or overnight programming be offered?
Why can’t CSS offer On-Campus Learning (OCL) and e-Learning tracks simultaneously?
If my child is ill or in quarantine, how will they be able to keep up with their assignments?
What will constitute a pivot to e-Learning?

Will my student be cohorted in a smaller group?

CSS will lessen its class cohorting plan compared to last year. Students will notice some changes to the structure of the school day. For example, Middle School students will be allowed to have a passing period in between classes. Upper School students will be able to travel halls free of one-way signs. Yet, mitigation measures will remain a priority in all CSS buildings. The School reserves the right to change or alter its COVID-19 protocols and procedures at any time to ensure the continuity of in-person learning.

Will lockers / cubbies be made available to students?

Yes.

When might my child be required to wear a mask while in class?

All teachers and/or classroom leaders reserve the right to ask students to mask-up when and where mitigation measures (see above) are at limited capacity. Community transmission rates, illness and symptom prevalence, and public health requirements will also determine when masks may be required.

Will Experiential Education or overnight programming be offered?

We will continue to maximize our 28-acre campus and teaching practices to deliver experiential learning opportunities for students. We will seek to continue our experiential education programming both here in Colorado, and domestically. Consequently, all field trips and out-of-state travel will be subject to mitigation measures. Additional measures and safety protocols (e.g., quarantine and pre-departure testing) may be required for certain trips.

Why can’t CSS offer On-Campus Learning (OCL) and e-Learning tracks simultaneously?

The Colorado Springs School prioritizes in-person, on-campus learning. CSS is committed, however, to providing our students and families with strong academic, social-emotional and dynamic programs both on- and off-campus. The School will pivot to e-Learning in the event the State of Colorado and County guidelines instruct us to. We reserve the right to pivot for health and safety reasons.

We will not be offering bimodal learning or long-term e-Learning as a concurrent enrollment track for OCL. If teachers are instructing on-campus, it simply isn’t feasible for them to deliver a high-quality e-Learning experience simultaneously for other students who choose OCL. Additionally, many OCL classes may take place outdoors.

If my child is ill or in quarantine, how will they be able to keep up with their assignments?

Students who are ill or in quarantine should contact their classroom teacher(s) and their respective Division Director to keep up with school work or adjust assignments. All CSS students will be issued css.org Google email accounts and all grade levels will use Google Classrooms to establish a consistent mechanism for delivering class content and streamlining the system for turning in assignments. The Google Suite for Education will allow for an easier transition to e-Learning and will enable students to keep up with their classwork.

What will constitute a pivot to e-Learning?

The success of CSS maintaining in-person learning will be driven largely by our community’s success in following mitigation strategies both on campus and at home. The greater El Paso County area will also have to adhere to preventive measures. We must always consider community-wide transmission rates as well as our local hospital and public health capacity. We also must consider our staffing, on-campus transmission and anything that prevents our students from being healthy and safe. There is no set formula for what constitutes a pivot to e-Learning.

Lunch

How will lunch be served?

How will lunch be served?

We will resume our normal food service operations. Students will, however, be encouraged to practice social distancing as per COVID-19 protocols (see above) while in the Maytag Dining Hall. Outdoor dining options will also be made available and are encouraged, weather permitting.

Athletics & Extracurriculars

Will CSS offer sports and extracurriculars?

Will CSS offer sports and extracurriculars?

CSS will work in partnership with CHSSA and El Paso County Public Health officials to ensure mitigation measures are kept in place, particularly during indoor sporting events. If some interscholastic sports are prohibited, we may explore offerings on-campus for conditioning with Upper School student-athletes and modified exercise opportunities and extracurriculars for Middle School students. As of now, CSS plans for all fall sports to begin practice as originally scheduled. There may be modifications for spectators and fans, transportation, etc.

Limitations and restrictions similar to athletic participation may also be applied to theatre rehearsals, clubs, and other extracurriculars as needed.

Communications

How can I keep up-to-date with happenings at CSS?
What is the Community Pledge and how can I support it?
What constitutes valid enrollment?
Who should I contact if my question did not appear here?

How can I keep up-to-date with happenings at CSS?

Please refer to the online calendar, and to your division’s respective academic pages, for updates and important information on all things CSS. Happenings and updates will also be shared monthly in the School’s ROAR e-newsletter, weekly in the Kodiak Bulletin, and in individualized monthly letters from the Head of School and respective Division Directors. For more on happenings and daily news at CSS, please follow us on social media (Facebook, Instagram and Twitter).

Student record and billing information can be accessed via the FACTS Family Portal. Text alerts will also be distributed through FACTS in the case of emergencies or school closures.

What is the Community Pledge and how can I support it?

Through the stated Community Pledge, we acknowledge social responsibility to one another to stand together to prevent the spread of COVID-19. This is not a waiver or legal document, but rather a commitment of each CSS family to prioritize the health of students, teachers, and families of our broader community.

What constitutes valid enrollment?

We strive to be a community that stands and sticks together during challenging times. When students are absent or not a part of the learning community, it is both challenging and disheartening for the student. Each Division Director monitors attendance to ensure optimal learning is taking place. Repeated unexcused absences in excess of 10 days will lead to a conversation with the Head of School and could lead to separation from School. In order to maintain full enrollment status, students must attend school. Unexcused absences in excess of 10 days will result in loss of enrollment. The enrollment status of all students is a commitment to the mission of the school, school programming and policy. Dual enrollment is not permitted.

Who should I contact if my question did not appear here?

All COVID-19 related questions should be directed to the Office of Marketing & Communications at communications@css.org. Please use the email link provided to submit additional questions as we look to improve and update this page for all of our community members. Using this specific email will ensure a rapid response to questions within our community.

*Thank you for supporting CSS and for being a faithful Kodiak. Your support of our COVID-19 protocols greatly contributes to us maintaining a healthy school campus.